At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

We are looking for a numerate and experienced Document Controller to join our fantastic team and be responsible for the quality and organisation of incoming and outgoing project-related information and contractual documents for multiple projects based in the UK, & Europe. A thorough understanding of mainstream EDM systems is essential and exposure to large scale construction projects is preferred.

Please note, this role is not remote. We look forward to working with our new Document Controller in our incredible Birmingham office.

• What You Will Do

  • Have understanding of various stages of construction projects from Concept Design to Construction
  • Developing document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction
  • Being the point of contact for clients, consultants and internal management for project information auditing and sourcing
  • Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses
  • QA/QC all incoming information and ensure all information complies with project protocol and standards
  • Download of all formal and informal issues and distributing these internally to the teams and consultants
  • Setting up new project standards and developing ‘how to’ guides for new projects
  • Working with client team to understand their protocols and requirements and being their point of contact for all information exchange queries
  • Training internal and external project team members on project specific EDM system and protocols
  • Creating sheet files, stamps and carry out basic corrections in AutoCad
  • Prepare and maintain project record files
  • Arrange printing as required by project
  • Completing the final process of reviewing drawings and attaching the relevant comments and submitting them back onto the project systems
  • Manage and maintain other essential project forms such as RFIs, Correspondences, Site Submittals
  • Hard copy filing

Your Qualifications

• 10+ years' industry experience in Document Control or Information Management
• Proven knowledge of using and configuring EDM Systems such as Asite, Aconex, Viewpoint FP, Autodesk BIM 360 Docs
• Experience with ISO 9001 standards essential, BIM Level-2 information management experience an advantage
• Knowledge of AutoCad advantageous, Revit a plus
• Proficiency in Microsoft Office, especially Excel
• Strong leadership, organisational, communication and relationship management skills
• Knowledge and experience in all phases of projects in the UK, Europe and abroad
• Proven ability to provide excellent client service, prioritise and work well under pressure

• Self-motivated, with exceptional attention to detail and ability to work under minimal supervision

Please apply for this Document Controller role and submit your CV for review.

Candidates who do not meet the criteria will not be considered.

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.